MS Teams | How to record and share the MS Teams recording
MS Teams meetings can be recorded and shared. However, the availability of the recording to participants will depend on how the meeting was scheduled.
Be aware, that it is not advisable to record MS Teams Meetings created via the Brightspace course page.
However, if you wish to record the meeting and share it with your class, please consider reviewing the following articles:
The recording will automatically be saved to Sharepoint.
Storage location and users access of Teams recordings
| The meeting was created in an MS Teams (recommended) |
Meeting created via Brightspace or Outlook |
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Who can start the recording? |
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Where does the recording go? |
MS Teams: A link to the recording will appear after the meeting in the chat of the team channel in which this meeting took place. If the channel is public, the recording will appear in the Files tab > Recordings folder Sharepoint: the recording is saved in the channel's Sharepoint |
MS Teams: the recording will appear in the chat of the meeting the recording is saved in the Sharepoint of the person who started the meeting, in the Recordings folder |
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Who has access to the recording? |
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How can you grant access to others? |
All the team members have automatic access to the recording |
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How to customize recording settings
If the organiser of a meeting doesn't want all participants to be able to start the recording, the role of presenter to participants should be removed
Open the meeting you want to edit the settings, scroll down to the bottom of the page
- Right-click on Meeting options
- Select Open link
You will be redirected to an online page, where further Meeting options can be selected,
- Click on the arrow next to Who can present?
A drop-down menu will appear,
- Select Specific people
Only WUR-accounts who have also been invited to the meeting can be searched
The organiser can always start the recording
More options will appear, Select presenters for this meeting,
- Click on the arrow next to Search for participants, a drop-down menu will appear
- Select the participants in the menu that will appear or enter their email addresses
Once you have selected the presenters of the meeting,
- Click on Save
How to give access to a recording
The user who started a meeting and the owner of a channel where the meeting has been hold have full rights to record a meeting. Meaning that they can provide access to a recording and/or share it
To edit the access to a recording, go to the meeting chat and click on the recording or select Open in OneDrive. Then,
- Click the 🛈 on the top right
- Click on Manage access
A tab will open, from here the access settings can be managed
Two types of access can be given to users: Links Giving Access or Direct Access
Links Giving Access is for people who may not have full access to the file, and they need a link to access the file
- Click on Share, a pop-up window will open
In the pop-up window Send link it is possible to send the link to the recorded meeting with a group or with specific users
- Hover the mouse over the writing space and write the name of a person or a group you want to share the link with
- Click on the pen, a drop-down menu will appear
- Select what type of access you want to give to: can edit or can view
Clicking on People you specify can edit, the Link Settings will pop up. In the pop-up window it will be possible to choose who your sharing link gives access to and what they can do with it
The link can also be copied directly in an Outlook email by clicking on the Outlook sign on the bottom left
- Click on Send to send the link
Another option to manage the link settings
- Click on the three dots
- Select what type of access you want to give to: can edit or can view
- Insert the name of the people you want to give access to
- (Optional) Remove users for accessing the recording, by clicking on the x next to their name
- Click on Save
Direct Access is for those who have direct access
It is also possible to give direct access to users,
- Click on the + sign
- Enter the name/email of the person you want to give access to
- Select what type of access you want to give to: can edit or can view
- (Optional) Insert a Message...
- If you decide to notify people, an email will be sent to the user about the gained access
- Click on Grant access
You can also find more information on how to record a meeting and how to play and share a meeting recording in Teams in the Microsoft Teams knowledge base
How to upload recordings to Brightspace
It is possible to upload a MS Teams meeting that has been recorded on Brightspace, to do so:
1. Download the recording(s)
To download recording(s), navigate to the OneDrive, then:
- Click on the circle next to the recording(s) you want to download
- Click on Download
Download a recording when this one is open. To do so:
- Click on the circle of the recording you want to download from the Recordings folder
The recording will open. Then:
- Select Download
Your recordings will be saved as an MP4 or Zip files, depending on the dimension of it
2. Upload the recording to YuJa and share it via Brightspace
Detailed instructions on how to do so are provided here.
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Now you how to share an MS Teams recording!
Related topics
Want to know more about MS Teams in Brightspace?
Please visit:
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