MS Teams | How to record and share the MS Teams recording

MS Teams meetings can be recorded and shared.  However, the availability of the recording to participants  will depend on how the meeting was scheduled

This article has been adapted to the transition that will be carried out on July 5th, 2021, when the Teams meetings storage will change from MS Streams to OneDrive

Be aware, that it is not advisable to record MS Teams Meetings created via the Brightspace course page.

However, if you wish to record the meeting and share it with your class, please consider reviewing the following articles:

The recording will automatically be saved to OneDrive.

Storage location and users access of Teams recordings

Meeting Type Who can starting the recording? Where does the recording go? Who has access to the recording?  How can you grant access to others? 
Meeting created via Brightspace or Outlook
  • Organizer
  • Participant (by default,all internal participants within a meeting have this role. You can change this via the meeting settings).
  • Not by guests
MS Teams: the recording will appear in the chat of the meeting

OneDrive: the recording is saved in the OneDrive of the owner in a separate Recordings folder
  • The owner of the team has full rights on the recording 
  • A participant who started the recording has full rights on the recording 
  • A participant (present in meeting) has read-only access but no sharing access
  • A participant (not present in meeting) has no access. The owner (of the channel or of the video) must share it
  • By giving access to the users 
  • By sharing the recording on the page  
Meeting created in a MS Teams team or channel
  • Owner
  • Participant
  • Not by guests
MS Teams: 

A link to the recording will appear after the meeting in the chat of the team/channel in which this meeting took place and for public channels also in the Recordings folder at the Files tab

OneDrive: the recording is saved in the channels OneDrive for Business 

  • Owners and all members of the team can watch, download and share the recording.
  • Guests can access the recording through the team's files.

How to customize recording settings

If the organiser of a meeting doesn't want to allow all participants to be able to start the recording, the  role of presenter to participants should be removed

Open the meeting you want to edit the settings, scroll down to the bottom of the page

  1. Right-click on Meeting options 
  2. Select Open link

 

Meeting options

You will be redirected to an online page, where further Meeting options can be selected,

  1. Click on the arrow next to Who can present? 

 

Meeting options - Who can present?

A drop-down menu will appear,

  1. Select Specific people 

 

Click on Specify people

Only WUR-accounts who have also been invited to the meeting can be searched

The organiser can always start the recording

More options will appear, Select presenters for this meeting,

  1. Click on the arrow next to Search for participants, a drop-down menu will appear
  2. Select the participants in the menu that will appear or enter their email addresses
More options will unfold, click on Search for participants

Once you have selected the presenters of the meeting,

  1. Click on Save
Meeting Options Summary

How to give access to a recording

The creator of a meeting and the owner of a channel will have full rights to record a meeting. Meaning that they can provide access to a recording and/or share it

To edit the access to a recording, go to the meeting chat and click on the recording or select Open in OneDrive. Then,

  1. Click the 🛈 on the top right
  2. Click on Manage access 

A tab will open, from here the access settings can be managed

Two types of access can be given to users: Links Giving Access or Direct Access

Manage access
2. Direct access

Direct Access is for those who have direct access

It is also possible to give direct access to users,

  1. Click on the + sign
Direct access tab
  1. Enter the name/email of the person you want to give access to
  2. Select what type of access you want to give to: can edit or can view
  3. (Optional) Insert a Message...
  4. If you decide to notify people, an email will be sent to the user about the gained access
  5. Click on Grant access
Grant direct access

You can also find more information on how to record a meeting and how to play and share a meeting recording in Teams in the Microsoft Teams knowledge base 

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You know now how to share an MS Teams recording!

Want to know more about MS Teams in Brightspace?

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