MS Teams | Roles of participants and options

The MS Teams has three distinct user roles: Owner, Member, and Guest. Each role comes with different permissions and rights within the team.

This article will show:

For further information about the differences in permissions, please visit: Team owner, member and guest capabilities in teams

Brightspace user roles in MS Teams team

The roles of participants in Microsoft Teams team are based on the roles that the users have in Brightspace:

Role in Brightspace course Default role in MS Teams team
Viewer No role
Re-exam student
Member
Student Member
Guest account Guest
Teaching Assistant Owner
Lecturer Owner
Course coordinator Owner
Course administrator
Owner
Chair Group Edu Office
Owner

If you want to know more about the permissions of the Default roles in Ms Teams, check Team owner, member, and guest capabilities in Teams - Microsoft Support

Participant roles in MS Teams meeting and their options

Different user roles in MS Teams offer varying options during meetings.

All the participants in a meeting are Presenters, unless you change them from Participants to Attendees.

Organizers can add 10 co-organizers in the meeting. If you want to now more about how to do it and the capabilities that co-organizers have check Add co-organizers to a meeting in Teams

The table below is an overview of participant options based on user role in Microsoft Teams as provided by Microsoft (the developer of the tool):

Options in the MS Teams meeting Organiser Presenter Attendee
Can share their webcam and audio
Can participate in meeting chat
Can share content
Can privately view a PowerPoint file shared by someone else
Can take control of someone else's PowerPoint presentation
Can mute other participants
Can prevent attendees from unmuting themselves
Can remove participants
Can admit people from the lobby
Can change the roles of other participants
Can start or stop recording

For more information on Roles in teams and how to change them, please visit: Roles in a Teams meeting

Rights creating an MS Teams meeting

Each role has different options available when creating a meeting via MS Teams. The table below is an overview of them as provided by Microsoft (the developer of the tool):

Rights when creating a Meeting Organiser Presenter Attendee
Meeting options




  • Create a lobby



         who can be presenter




Polling with MS Forms


  • Activate MS Forms to use polls during a meeting 



Rights during an MS Teams meeting

Each role has different options available during a meeting via MS Teams. The table below is an overview of them as provided by Microsoft (the developer of the tool):

Rights during an MS Teams meeting Organiser Presenter Attendee
Breakout rooms 








Polling with MS Forms


  • Edit existing poll questions



  • Adding new poll questions



For further information about MS Teams Meeting, please visit: Web-conferencing tool | MS Teams meeting

Creating a meeting in Brightspace, Teams channel or Outlook

The following table shows the different possibilities that you have when you create a meeting in Brightspace, Teams Channel or Outlook:


Brightspace
Teams channel
Outlook
Access
BS Classlist
Members in the MS Team
Students & lecturers must be invited
Pre-assigning co-organizers
Not possible
Possible
Possible
Pre-assigning breakout rooms
Not possible
Possible
Possible
Pre-creating MS Polls
Possible
Not possible
Possible
Integration with Wooclap
Possible
Not possible
Possible
Recording
In Onedrive of the organizer
In the Teams file
In the meeting chat
Chat, sharing screen, raising hand
Available
Available
Available

Now you know about the participant roles and permissions of MS Teams meetings!