How to set up the Grade Book

This article will explain how

  • the Grade Book works
  • theĀ Setup Wizard can be used

The Grade Book

To access the Grade Book, click on Grades.

The Grade Book contains:Ā 

  1. Enter Grades:Ā the grade calculations and overview of the grades. Here, grades can be imported, exported and altered
  2. Manage Grades:Ā the grade items and categories. Grade items represent all the student's work in a course that needs to be evaluated
  3. Schemes:Ā The grading schemes that can be used to assign grades
  4. Setup Wizard:Ā The settings of the Grade Book that determine the grading system. The grading system determines how the grade items in your grade book contribute to usersā€™ final grades

A grade book needs to be set up before the various grade tools can be used. Please consult below for a step-by-step explanation.Ā 

Click on Setup Wizard.

The following things need to be taken into consideration before setting up the grade book:

  • Which grade items need to be evaluated.
  • Which grading system is most appropriate for the course.
  • How are points or weights best allocated across grade items.
  • Which grade items need to be associated with course objects. Note that only numeric grade items can be associated with course objects.
  • Whether a milestone grade (at least once during the course) needs to be included or not.
  • How should the final grades be calculated.

Making changes to a grade book's settings and calculation options after you begin tracking users' grades can significantly affect existing data.

Scroll down and click Start.

Setting up the Grade Book

Step 1: Choose Grading System

The grading system determines how the grade items in the grade book contribute to usersā€™ final grades. There are three options:

  1. The Weighted system calculates grade items as a percentage of a final grade worth 100%. The max. points assigned to individual grade items can be any value, but their contribution towards the category they belong to and the final grade is the percentage value (weight) assigned to them.
  2. Use the Points system when you want the max. points assigned to a grade item to be equal to its contribution to the final grade. Final grades are calculated by adding a user's score on all grade items together and dividing by the sum of the max. points values. The sum of the max. points values for all grade items does not need to equal 100.
  3. For the Formula system, grade items are calculated using the points system, but a formula is used to set conditions around how grade items contribute to the final grade. For example, one could require that users receive at least 50% on their midterm and final exam to pass a course.

Click on Continue.

Step 2: Final Grade Release

There are three ways to release the Final Grades:

  1. Calculated Final Grade: This is the final grade, as it is calculated by the grading system that has been chosen in the previous step. Ā The grade can only be adjusted, if grades in the grade items are being changed
  2. Adjusted Final Grade: The adjusted grade can be adjusted manually, without changing the grades of the grade items. This could be handy in some cases. For example, if a student gets a bonus for perfect attendance, no extra grade item is required. Instead, the grade can be adjusted manually
  3. Automatically release final grade: Just as option 1, this is the final grade, as it is calculated by the grading system that has been chosen in the previous step. However, here the final grade is released automatically once all grade items are graded

It is only possible to release final grades automatically when the setting for releasing final grades is Release the Calculated Final Grade whereas Release the Adjusted Final Grades does not release automatically.

Click on Continue.

Step 3: Grade Calculations

For the calculation of the final grade, ungraded items can be treated in two different ways:

  1. Drop ungraded items: No impact on the final grade
  2. Treat ungraded items as 0: Negative impact on the final grade

Click on Continue.

Step 4: Choose Default Grade Scheme

A grade scheme enables you to organize user's performances on grade items into levels of achievement.

Select the default grade scheme. It is also possible to create Grade schemes manually, and set those as default later.

On Organisation level, there are 3 schemes available:

  • 1-10 decimal scheme for partial grades
  • Pass/fail scheme
  • WUR-grading, which rounds grades according the exam regulations. This is usually only used for final grades

Click on Continue.

Step 5: Managing View Display Options

This setting controls how many decimals will be displayed to users grading a course. The value must be an integer between 0 and 5.

Ā 

Click on Continue.

Step 6: Student View Display Options Ā 

In this step, the grade display for students can be adjusted. The following options are available:

  1. Grade Details
    • Points grade: If chosen, the student will see how many points are associated with a grade item (depending on the settings of the grading system). When the chosen grading system is weighted, this step would depict Weighted grade, and the student will see the weight of a specific grade items
    • Grade scheme symbol: If chosen, the student will see the symbol associated with aĀ gradeĀ scheme range
    • Grade scheme color: If chosen, the students will see the grade scheme color associated with the grade scheme
  2. Decimals Displayed: This setting controls how many decimals will be displayed in the student view of Grades
  3. Characters Displayed: This setting controls how many characters will be displayed in theĀ grades list for text items
  4. Final Grade Calculation: This setting controls whether the student will see how the calculation for their final grade was made

Click on Continue.

Step 7: Grades Setup Summary

The last step provides for a summary of all choices made in the grade book. If all information is correct, click on Finish.

Once you have successfully passed all seven steps, you have set up your very own Grade Book!