Support options | How to add the Deadlines Calendar in Outlook

The Deadlines Calendar looks to serve as a hub of general information for educators and upcoming academic events, including associated deadlines and their respective sources. It is intended as an information tool for educators to have all deadlines shown in one single place, and to be accessible as it can be overlapped on your personal Outlook calendar.

It has been developed putting together the information from many teams within ESA and the collaboration of Susan Klinkert from ESG.

This calendar is meant as an information tool, please cross-check with official sources for accuracy.

This tool is a work in process. If you have any feedback, comments or ideas, we will be very happy to hear them the bottom of this page or at [email protected].

This manual shows step-by-step how to add it to your personal calendar, where you will be able to later hide it or show it when needed and get reminders of the desired deadlines and events.

In this manual you will learn how to:

Add the calendar through the Outlook web browser

To add the Deadlines Calendar log into the Outlook Email using your WUR credentials.

Then follow these steps:

  1. Select the Calendar view
1.In Outlook on the web, select Calendar
  1. Click on Add calendar
2.Select Add calendar
  1. Click on Add from directory
3.Click on Add from directory
  1. Select your personal account email address in the drop down bar
  2. Enter the email address ‘[email protected]’ in the box below
4.Select your personal account email address in the drop down bar
  1. Click on Add to and select My calendars
6.Click on Add to and Select My calendars
  1. Click on Add
8.Click on Add
  1. After this, the calendar will be added to your calendar
9.After this the calendar will be added to your your calendar

Add the calendar through the Outlook desktop app

To add the Deadlines Calendar, open the Outlook desktop app and log in using your WUR credentials.

Then follow these steps:

  1. Click on the Calendar view
  1. Click on Add Calendar on the top search bar (in Home tab) and select From Address Book
  1. In the new window, search "education support" in the search bar
  1. Double click on Education Support from the list (check that Education support is present in the bottom line), and then press OK

If all the previous steps have been done correctly, you will now see two Calendars in your Calendar view: Your personal calendar and the Education Support calendar.

How to manage the Calendar

This section will show you some tips to turn the Deadlines Calendar into an efficient and handy tool.

Information on individual events for your calendar
  • The events on the calendar do not have reminders integrated. For your convenience, consider dragging events or items into your personal calendar, enabling you to customize colors and receive timely notifications.
  • Double click on the individual event to open a pop-up window to see a more detailed description of the event
Overlap/Separate Calendars

You can Overlap the Deadline Calendar with you personal Calendar by clicking on the arrow next to the Education Support Calendar

The Calendar view will look like below. You can separate the two Calendar by clicking again on the arrow next to the Education Support Calendar

Hide/ Show the Calendar

You can hide the Calendar either by clicking on the X on the Education Support Calendar bar, or by unticking the Education support box on the left column of the Calendar view

You can show the Calendar by ticking the box Education Support on the left column of the Calendar view

Delete the Calendar

You can delete the Calendar by right-clicking on Education Support on the left column of the calendar view, and then clicking on Delete calendar

This tool is a work in process. If you have any feedback, comments or ideas, we will be very happy to hear them the bottom of this page or at [email protected].

Now you know how to integrate Deadlines Calendar to your personal calendar in outlook!

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