MS Teams | Roles of participants and options

The MS Teams has three distinct user roles: Owner, Member, and Guest. Each role comes with different permissions and rights within the team.

This article will show:

For further information about the differences in permissions, please visit: Team owner, member and guest capabilities in teams

Brightspace user roles in MS Teams team

The roles of participants in Microsoft Teams team are based on the roles that the users have in Brightspace:

Role in Brightspace course Default role in MS Teams team
Viewer No role
Re-exam student
 Member
Student Member
Guest account Guest
Teaching Assistant Owner
Lecturer Owner
Course coordinator Owner
Course administrator
 Owner
Chair Group Edu Office
 Owner

If you want to know more about the permissions of the Default roles in Ms Teams, check Team owner, member, and guest capabilities in Teams - Microsoft Support

Participant roles in MS Teams meeting and their options

Different user roles in MS Teams offer varying options during meetings.

All the participants in a meeting are Presenters, unless you change them from Participants to Attendees.

Organizers can add 10 co-organizers in the meeting. If you want to now more about how to do it and the capabilities that co-organizers have check Add co-organizers to a meeting in Teams

The table below is an overview of participant options based on user role in Microsoft Teams as provided by Microsoft (the developer of the tool):

Options in the MS Teams meeting Organiser Presenter Attendee
Can share their webcam and audio ✔ ✔ ✔
Can participate in meeting chat ✔ ✔ ✔
Can share content ✔ ✔ ✖
Can privately view a PowerPoint file shared by someone else ✔ ✔ ✔
Can take control of someone else's PowerPoint presentation ✔ ✔ ✖
Can mute other participants ✔ ✔ ✖
Can prevent attendees from unmuting themselves ✔ ✔ ✖
Can remove participants ✔ ✔ ✖
Can admit people from the lobby ✔ ✔ ✖
Can change the roles of other participants ✔ ✔ ✖
Can start or stop recording ✔ ✔ ✖

For more information on Roles in teams and how to change them, please visit: Roles in a Teams meeting

Rights creating an MS Teams meeting

Each role has different options available when creating a meeting via MS Teams. The table below is an overview of them as provided by Microsoft (the developer of the tool):

Rights when creating a Meeting Organiser Presenter Attendee
Meeting options




  • Create a lobby
 ✔
 ✖
 ✖

         who can be presenter

 ✔
 ✖
 ✖
Polling with MS Forms


  • Activate MS Forms to use polls during a meeting 
 ✔
 ✖
 ✖

Rights during an MS Teams meeting

Each role has different options available during a meeting via MS Teams. The table below is an overview of them as provided by Microsoft (the developer of the tool):

Rights during an MS Teams meeting Organiser Presenter Attendee
Breakout rooms 


✔
 ✖
 ✖
✔
 ✖
 ✖
Polling with MS Forms


  • Edit existing poll questions
 ✔
 ✔
 ✖
  • Adding new poll questions
 ✔
 ✔
 ✖

For further information about MS Teams Meeting, please visit: Web-conferencing tool | MS Teams meeting

Creating a meeting in Brightspace, Teams channel or Outlook

The following table shows the different possibilities that you have when you create a meeting in Brightspace, Teams Channel or Outlook:


Brightspace
 Teams channel
 Outlook
Access
 BS Classlist
 Members in the MS Team
 Students & lecturers must be invited
Pre-assigning co-organizers
 Not possible
 Possible
 Possible
Pre-assigning breakout rooms
 Not possible
 Possible
 Possible
Pre-creating MS Polls
 Possible
 Not possible
 Possible
Integration with Wooclap
 Possible
 Not possible
 Possible
Recording
 In Onedrive of the organizer
 In the Teams file
 In the meeting chat
Chat, sharing screen, raising hand
 Available
 Available
 Available

Now you know about the participant roles and permissions of MS Teams meetings!

Want to know more about meeting via MS Teams? 

Please visit: