How to use Manage Files tool in Brightspace
Every Brightspace course page includes Manage Files sections. The Manage Files tool is a file management system for your course. You can use this tool to organise and upload files associated with your course offering. It is recommended that you organise your files into folders, creating a folder for each module of Content.
This article will explain:
Where to find Manage Files?
Navigate to your Brightspace course page. Then,
1. Click Course Tools
2. From the drop-down list click Manage Files
This will take you to a the page of the Manage Files tool.
When you have an empty Brightspace course page you will only see:
- Main course folder (/content/enforced/[course-code]/) - the general folder of your course. Within this folder you can find:
- Folder Course information - this folder is created by default with your course page
- Image - the default image used as banner in all courses
Manage Files tool
In the Manage Files tool page you will see all the files you uploaded to your Brightspace course page. Also, images added to your Brightspace Assessments (Quiz, Assignment, Survey, Self-Assessment) and HTML pages created in Brightspace will end up in Manage Files page.
From here you can manage your files - copy, delete, upload, and download.
The content below is broken down into section to explain the different views and functions available in this page.
1. Location of file
This space informs you where your file is located. The ending updates as you click on different folders in your Folder tree or on a specific file within a folder.
Location: content > enforced > [course page name] > [Manage Files folder name] > [file name]
2. Quick menu
Hides the Folder Tree structure from view in the Manage Files page.
Allows you to create a Brightspace HTML file in Manage Files. This file will not automatically appear in Content.
To add it, in Content select the [module], then click the blue button Upload/Create. From the drop-down menu select Add from Manage Files.
Allows you to paste copied files within Manage Files, from one folder to another. Number in brackets will indicate how many files are you pasting.
Allows you to upload files to Manage Files.
When clicked a window pops up where you can either Drag & Drop files, or search for files to be uploaded via the button Upload.
3. Folder tree
The Manage Files Folder Tree will show the folders (and subfolders) created in your Brightspace course page. It will not show the individual files in the folders.
The first folder (/content/enforced/[course_code]/), on the top of the Folder tree view, is a general folder of your whole Brightspace course.
Any files added to the course via modules in Content, where modules do not have a Default Path set, will end up in this Main course folder. Read here How to set up a Default Path for a Content module.
By default, the subfolders, if existing, are hidden from the Folder Tree view. To show them click the plus icon in front of the folder title.
For more information on creating folders please visit How to create a folder in Manage Files tool.
4. Multi-action functions of file management
Helps to select all files and subfolders in the given folder for further actions.
To use one of the functions, first click on the [folder name] in the Folder Tree (left panel) to show the Folder content. Then, click the Selectbox in front of the [file name]. Now you can execute the desired action by clicking on one of the icons explained above.
5. Folder content view
The folder content view, located right to the Folder Tree, presents the files and folders in a Manage Files folder in a form of a table. You can sort the view by clicking the title of the column (Name, Size, Type, Last Modified Date).
Shows the name of the folder and the real name of the uploaded file.
The file you upload to Brightspace course page to a module in Content will be stored in Manage Files with the original name. If you rename the file in the module in Content it will not rename the file in Manage Files. The action does not have any effect on the the link between the file in Manage Files and how it is visible in the Content module. Likewise, renaming the file in Manage Files that is linked to a Content module will not break the link.
Renaming a folder in Manage Files that is linked to a Content module will break the link. So, you will need to reset the Default path
Indicates the size of the uploaded file.
Indicates the date and time when the file was last modified.
You now know about Manage Files tool in Brightspace!
Want to know more about setting up your course in Brightspace?
- How to structure the course through Content
- Example of a course set-up
- How to edit properties and move a topic in Content
- How to add Documents to a course