How to create a Calendar event

If you wish to create events for your course(s) that have specific dates and audiences you can do so also via the Calendar homepage.

This article will show you how to create a calendar event for a course activity, and explain the different options available when creating one.

Access the Calendar homepage either from the WUR Brightspace homepage or from your course homepage.

1. Click on the arrow next to Calendar

2. Click on Go to Calendar

WUR Brightspace homepage - Calendar

You have now accessed the Calendar homepage.

1. Select the calendar in which you want to create a new event

2. Click the button Create Event

This will take you to a new page with options and settings for the new event you are about to create.

Create Event page

On the Create Event page you will see the following:

Create event page overview

1. Title

Add Title of the event, and optionally add Content of the course.

If you decide to Add Content via the button to the event/activity, a window pops out with the modules of the course. Click on the Selectbox in front of the module to add the whole module, or click on the module to open more options.

When you make your selection click the blue button Add. The added content will appear as a link.

Create Event - Add Content button

2. Description

Add Description for students to easily understand the activity/event that awaits them. Using the text editor you can link other activities to the event (How to add text in the Editor).

3. Attendees

ChooseĀ Attendees of the event; whether the event/activity is for the whole class or only for certain Brightspace group(s):

  • you can select from the drop-down menu - the section (4) WhenĀ will then apply for this chosen audience
Create Event - choose Attendees drop-down menu

OR

  • you can click the button Add Groups/Sections - you will be able to add different dates, recurrence, restriction,Ā andĀ location for each added group (the section (4) When will be open as a block for each group you add using this button)
Create Event - choose Add Group button

4. When

Choose When should the event/activity take place. You can combine the different options available here:

Create Event - When options
4.1. All day

Click the Selectbox if the duration of the event/activity does not have a start time and/or end time.

You are still able to choose theĀ Start date and End date if the event spans over more than 1 day.

Create Event - When options - All day
4.2. Start and End date & time

Here you can specify the dates and time of the event/activity.

4.3. Add Recurrence

Click this button to add recurrence to the event/activity. You can choose from Daily/Weekly/Monthly/Annually, repetition cycle, and when the recurring event will end.

Create Event - When options - Recurrence

To delete the recurrence, click on the X in the upper right corner of this box.

4.4. Add Restriction

Click this button to add restrictions on the visibility of the event/activity.

Event Visibility options:

  • Hidden until - gives you the option to choose the visibility range in Days/Hours/Minutes before the event starts
  • Hidden starting - gives you the option to choose the visibility range in Days/Hours/Minutes after the event ends
  • Visible between - gives you the option to choose the StartĀ andĀ End date & timeĀ of the event's visibility
  • Hidden - choosing this option will make the event hidden from all
Create Event - When options - Restrictions

5. Location

Here you can type the Location of the event/activity. You can add information in the form of a text (e.g. Online, URL, address) to indicate where this event will take place.

Create Event - Location

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Once you set up the calendar event (making use of the options 1-5), do not forget to click the blue button CreateĀ to save and add it to the course calendar.

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Now you know how to create a Calendar event in Brightspace!