How to use OneDrive in Brightspace
All WUR-accounts also have an Office365 account that includes OneDrive. OneDrive is an online storage platform that can also be used to share documents or upload files from. In this manual you find how to:
To log onto OneDrive simply use your WUR-email address to login. This will automatically log you in using your WUR-credentials.
1. In any course, in the Content area click Upload / Create
2. From the drop-down menu, click Upload Files
3. In the pop-up window, click OneDrive Files
4. Click Sign in to your Office365 account
5. Enter your WUR e-mail address
6. Click Accept
You will now return to Brightspace and can add files from your OneDrive!
Logging onto OneDrive
OneDrive is set to accept your WUR-credentials through the single-sign-on system.
When using OneDrive for the first time (or browser history was cleared)
2. Fill in your WUR-email address
3. Click Next
If not yet logged onto a WUR-service, OneDrive will re-direct you to the login-page of the WUR. Fill in your credentials and click Sign-in.
If already logged on before, your account will be listed. Click your account.
You are now logged onto OneDrive using your WUR-account!
This manual will describe the steps to share a file. The steps to share a folder are identical.
When logged into OneDrive, navigate to the file that needs to be shared.
Mouse over the file (or in the case of a folder, the folder) that needs to be shared, Three dots will appear at the end of the file name ('Show actions').
Click the Show actions dots to show the available actions (see below).
1. When sharing through e-mail, click Share and follow the steps Sharing through e-mail below
2. When using a link and giving access to people with the link click Copy link and follow the steps Sharing with a link below
On the Send Link pop-up window;
1. Enter the name(s) of the people that have to receive the link
2. Optional: Add a message
3. Click Send
If needed, you can check the functionality of the link but also give editing rights to users of your preference;
- Click on People you specify can edit, to enter the settings menu
1. Click on one of the following options to select
- The link works for Anyone with the link (locked by default)
- The link works for everyone within the WUR with the link
- People that have access already
- Specific people (the ones you are adding in step 1)
2. Tick the box Allow editing if the people that receive the link can also edit it (enabled by default)
3. Click on Apply button to save the changes
The box in Step 2 will show a summary of the settings; It will show the limitations of the link (Who) and the functionality (can edit or can view)
1. Click the box to edit the options
2. Select who can use the link
- People in WageningenUR with the link
- People with existing access
- Specific people; a box will appear to enter the names
3. Select Other settings
- Allow editing will allow anyone with link access to edit the file (only available with Anyone with the link, People in WageningenUR with the link, or Specific people)
- Set expiration date; set a date after which the file can no longer be accessed (only available with Anyone with the link)
- Set password; set a password that needs to be entered to access the file (only available with Anyone with the link)
4. Click Apply
5. A link will be generated, which can be used to share
6. If needed, change the settings again
To use this link in Brightspace. follow the steps in How to add a Weblink to a course
In OneDrive, go to the file or folder that needs the sharing rights changed or removed.
1. Mouse over the file or folder, and click the More actions dots
2. Click Details
This will open the details window on the right side of the screen, where under the section
- Has Access, you have a quick overview of the people who have access to the file, and
- Activity, you can check the changes that had been occurred within the file
For more sharing options and rights management,
3. Click on Manage access
This action will open a new section where you can;
6. Click on Stop sharing, to remove all access from users
7. Click on Share, to quickly send the link to a person or a group
8. Click on Copy, to copy the link
9. Click on the downward arrow next to the names to reveal the list of people who can edit the file and quickly remove them
10. Click on the pen icon, to quickly adjust the sharing options for an individual
11. Click the More actions dots to open more sharing options for the link
12. Click the X to remove the link
13. Click on the downward arrow to select between the two available options:
- Can edit : the person can edit the file
- Can view: the person cannot edit the file
14. Type the name or e-mail of the person that needs to have access to the file
15. Click on Save
You can quickly remove anyone from the list by clicking on the X symbol next to the name
It is not possible to edit other properties of the shared link (for example to change from editing to viewing). Create a new link for this.
Now you know how to use Onedrive in Brightspace!
Related topics
Want to know more about adding links to your course?
Please visit: How to add a Weblink to a course