How to use OneDrive in Brightspace
All WUR-accounts also have an Office365 account that includes OneDrive. OneDrive is an online storage platform that can also be used to share documents or upload files from. In this manual you find how to:
To log onto OneDrive simply use your WUR-email address to login. This will automatically log you in using your WUR-credentials.
Linking OneDrive in Brightspace
1. In any course, in the Content area click Upload / Create
2. From the drop-down menu, click Upload Files
3. In the pop-up window, click OneDrive Files
4. Click Sign in to your Office365 account
5. Enter your WUR e-mail address
6. Click Accept
You will now return to Brightspace and can add files from your OneDrive!
Logging onto OneDrive
OneDrive is set to accept your WUR-credentials through the single-sign-on system.
When using OneDrive for the first time (or browser history was cleared)
2. Fill in your WUR-email address
3. Click Next
If not yet logged onto a WUR-service, OneDrive will re-direct you to the login-page of the WUR. Fill in your credentials and click Sign-in.
If already logged on before, your account will be listed. Click your account.
You are now logged onto OneDrive using your WUR-account!
Sharing a file or folder from OneDrive in Brightspace
This manual will describe the steps to share a file. The steps to share a folder are identical.
When logged into OneDrive, navigate to the file that needs to be shared.
Mouse over the file (or in the case of a folder, the folder) that needs to be shared, Three dots will appear at the end of the file name ('Show actions').
Click the Show actions dots to show the available actions (see below).
1. When sharing through e-mail, click Share and follow the steps Sharing through e-mail below
2. When using a link and giving access to people with the link click Copy link and follow the steps Sharing with a link below
1. Enter the name(s) of the people that have to receive the link
2. If needed, check the functionality of the link;
- The link works for Anyone with the link
- The link works for everyone within the WUR with the link
- People that have access already
- Specific people (the ones you are adding in step 1)
Tick the box Allow editing if the people that receive the link can also edit it (enabled by default)
3. Add a message (optional)
4. Click Send
The box in Step 2 will show a summary of the settings; It will show the limitations of the link (Who) and the functionality (can edit or can view)
1. Click the box to edit the options
2. Select who can use the link
- People in WageningenUR with the link
- People with existing access
- Specific people; a box will appear to enter the names
3. Select Other settings
- Allow editing will allow anyone with link access to edit the file (only available with Anyone with the link, People in WageningenUR with the link, or Specific people)
- Set expiration date; set a date after which the file can no longer be accessed (only available with Anyone with the link)
- Set password; set a password that needs to be entered to access the file (only available with Anyone with the link)
4. Click Apply
5. A link will be generated, which can be used to share
6. If needed, change the settings
To use this link in Brightspace. follow the steps in How to add a Weblink to a course
You now know how to create a link to a OneDrive file or folder!
Changing or removing sharing rights in OneDrive
In OneDrive, go to the file or folder that needs the sharing rights changed or removed.
1. Mouse over the file or folder, and click the More actions dots
2. Click Details, this will open the details window on the right side of the screen
3. The current sharing settings will be listed here
4. Any activity will be shown here
5. To change the rights, click Manage access
6. All currently active access types will be listed here
7. When sharing with specific people, these will be listed here
8. To remove all access, click Stop sharing
9. Click on the arrow behind a name to change the access of people with Direct Access
10. Click the More actions dots to open more actions for a link
11. Click the X to remove the link
It is not possible to edit other properties of the shared link (for example to change from editing to viewing). Create a new link for this.
You now know how to edit or remove sharing access!