How to publish grades

In Brigthspace you may want to publish or hide both the final grades of your course or the partial grades of each grade item. You can both manually publish grades, set a specific time or conditions when students will see their published grades.

This article will show how to:

In Brightspace and these manuals you may find the terms "publishing grades" used as a synonym of "releasing grades". The same applies for "hiding grades" and "unreleasing grades". For consistency, in this manual we will use the terms "publish" and "hide".

Publishing and hiding partial grades

You can manually set whether you want to make partial grades available to students. Follow the next steps to do so:

Keep in mind that whenever a grade item is published, all students will be able to see their own grades at once.

1. Navigate to Grades in the navigation bar. This will take you to the Grades homepage

Click Grades in the navbar

2. Click on the tab Manage Grades

3. Select the item(s) you want to publish/hide by clicking the checkbox at the left of its name

4. Click on the button More Actions. A drop-down menu will open

5. Click on Make Visible to Users or Hide from Users

Click on the tab manage grades, select the items to modify, click more actions, select hide/make visible to users

If you selected the option Make Visible to Users, the grades of this grade item will be visible to all students. You will see the grade item as follows:

visible assignment with no crossed eye icon

If you selected the option Hide from Users, the grades of this grade item will be hidden from all students. You will see next to grade item an icon of a eye with a crossed line as follows:

visible assignment with crossed eye icon

Now you know how to manually publish or hide partial grades!

Publishing and hiding final grades

The publishing or hiding process of final grades is different from the partial grades. Follow the next steps to publish/hide final grades in your course:

1. Navigate to Grades in the navigation bar. This will take you to the Grades homepage

Click Grades in the navbar

2. Click on the tab Manage Grades

click manage grades tab

3. Scroll down until you find the grade item called Final Calculated Grade

4. Click on the black arrow next to the name of the item

5. Click on Enter Grades. This will take you to the Final Grades homepage

in the final calculated grade, click black arrow and then click enter grades

In the Final Grades home page, you will see a table with all the student names and their final calculated and adjusted grades.

6. Select with the checkboxes at the left side of the table those students whose grades you want to publish/hide. Click on the top left box to select all the student in this page of the table at once

7. Click on Release/Unrelease to publish/hide grades

8. Click on Save or Save and Close

There is an alternative way to publish or hide the grades for all students at once in this section.

final grades table with student names and checkboxes at the left side

You can check in the right column of the table whether the final grades are released/published or not.

Make sure that you select all the students of the table if you want to publish the grades for all of them. If you have many students in your course, it is possible that you need to navigate through all the pages of the student list. You can set the maximum of students per page to 200.

right column of the final grades table showing release status

There is an alternative way to publish or hide all the grades for all the users at once that you can see in the next section:

Publishing or hiding grades for all users at once

1. In the Final Grades homepage, click on the black arrow next to the Final Grades title

2. Click on Release All or Unrelease All. A confirmation pop-up window will appear

click the black arrow next to final grades title, click (un)release all

Set automatic release dates on partial grades

You can set automatic release dates for the partial grade items in your course. It can be useful to set the publishing date of the grades in advance. Keep in mind that this publishing event will take place at the same time for all students. Follow the next steps to do so:

1. Navigate to Grades in the navigation bar

Click Grades in the navbar

2. Click on the tab Manage Grades

3. Click on the black arrow next to the grade item you want to modify

4. Click on Edit on the drop-down menu. This will take you to the Edit Item page

in the manage grades tab, clikc the black arrow next to the grade item and then click edit

5. Click on the tab Restrictions

6. Click on the checkbox Has Start Date

7. Fill in the date and time when this grade item will become visible to users

8. (Optional) Set an End Date for the grade item if you want to hide it to students at a specific moment

in the restrictions tab, set the availability with the start/end date of the item

Congratulations! Now you know how to set an automatic date to publish or hide the grades of your students!

You can also modify the start or end date of grade items via the Manage Dates menu. You can learn more in the article How to manage dates.